How to Download PowerPoint and Create Stunning Slideshows
- kristian-congo884u
- Aug 1, 2023
- 13 min read
How to Download PowerPoint: A Step-by-Step Guide
If you want to create professional-looking presentations for your work, school, or personal projects, you might want to download PowerPoint. PowerPoint is a powerful and reliable slideshow presentation software that lets you illustrate your ideas, reports, or lectures in front of an audience. In this article, we will show you how to download PowerPoint as part of Microsoft 365 or as a standalone app, and how to use it to create and share slideshows.
What is PowerPoint and why do you need it?
PowerPoint is a powerful presentation software
PowerPoint is one of the most popular and widely used presentation software in the world. It was first released in 1987 by Microsoft and has since evolved into a sophisticated and versatile tool that can help you create stunning presentations. With PowerPoint, you can:
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Use a variety of templates, slides, shapes, icons, and models to design your presentation
Add any kind of multimedia file, such as images, videos, audio, charts, graphs, tables, and more
Format your text with different fonts, colors, sizes, styles, and alignments
Use transitions, animations, and effects to make your presentation more dynamic and engaging
Insert notes, comments, hyperlinks, and references to support your presentation
Collaborate with others on the same presentation using co-authoring and sharing features
Present your slides online or offline using different modes and tools
PowerPoint lets you create and share slideshows
PowerPoint is not only a great tool for creating presentations, but also for sharing them with others. You can save or export your slideshows in various formats, such as PPT (PowerPoint's proprietary format), PDF (Portable Document Format), MP4 (video format), JPG (image format), and more. You can also upload your slideshows to the cloud using OneDrive or SharePoint, or email them directly from the PowerPoint interface. You can also share your slideshows through social media platforms or embed them on websites or blogs. With PowerPoint, you can reach a wider audience and showcase your work in different ways.
How to download PowerPoint as part of Microsoft 365
Choose a Microsoft 365 plan that suits your needs
The easiest way to download PowerPoint is to get it as part of Microsoft 365. Microsoft 365 is a subscription-based service that gives you access to a suite of productivity apps, including Word, Excel, Outlook, OneNote, Teams, and more. You can choose from different plans depending on your needs and budget. For example:
PlanPrice per monthFeatures
Microsoft 365 Personal$6.99- For one person- Access to all apps- 1 TB of cloud storage- Advanced security- Premium support
$9.99- For up to six people- Access to all apps- 6 TB of cloud storage (1 TB per person)- Advanced security- Premium support
Microsoft 365 Business Basic$5.00 per user- For small and medium businesses- Access to web and mobile versions of apps- 1 TB of cloud storage per user- Business email and calendar- Online meetings and chat
Microsoft 365 Business Standard$12.50 per user- For small and medium businesses- Access to all apps- 1 TB of cloud storage per user- Business email and calendar- Online meetings and chat- Advanced security and compliance
Microsoft 365 Business Premium$20.00 per user- For small and medium businesses- Access to all apps- 1 TB of cloud storage per user- Business email and calendar- Online meetings and chat- Advanced security and compliance- Device and app management
Microsoft 365 E3$32.00 per user- For enterprises- Access to all apps- Unlimited cloud storage per user- Business email and calendar- Online meetings and chat- Advanced security and compliance- Device and app management- Voice capabilities
You can compare the different plans and features on the Microsoft website. You can also try Microsoft 365 for free for one month before you decide to buy it.
Sign up for a Microsoft account or use an existing one
To download PowerPoint as part of Microsoft 365, you need to have a Microsoft account. A Microsoft account is a free account that lets you access various Microsoft services, such as Outlook, OneDrive, Skype, Xbox, and more. If you already have a Microsoft account, you can use it to sign in to Microsoft 365. If you don't have one, you can create one easily by following these steps:
Go to the Microsoft account sign-up page
Enter your email address or phone number, or create a new one
Create a password and confirm it
Enter your name, country, and date of birth
Verify your identity by entering a code sent to your email or phone
Agree to the terms and conditions
Congratulations, you have created a Microsoft account!
Download and install Microsoft 365 on your device
Once you have a Microsoft account, you can download PowerPoint as part of Microsoft 365 on your device. Here's how:
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Go to the Microsoft 365 website and sign in with your Microsoft account
Select the plan that you want to buy or try for free, and click on "Buy now" or "Try for free"
Enter your payment details if required, and confirm your purchase or trial
You will be redirected to the Microsoft 365 dashboard, where you can see your subscription details and manage your account settings
Click on "Install Office" on the dashboard, and choose the device that you want to install it on (Windows, Mac, Android, or iOS)
A download file will start automatically, or you will be prompted to download it from the app store of your device
Run the download file or open the app store, and follow the instructions to install Microsoft 365 on your device
You may need to restart your device after the installation is complete
Launch PowerPoint and activate your subscription
The final step is to launch PowerPoint and activate your subscription. Here's how:
Open PowerPoint from the Start menu (Windows), the Applications folder (Mac), or the home screen (Android or iOS)
You will see a welcome screen with a sign-in option. Click on "Sign in" and enter your Microsoft account credentials
You will be asked to activate your subscription. Click on "Activate" and wait for a few seconds until the process is done
You will see a confirmation message that says "You're all set!" Click on "Continue" to start using PowerPoint
You can now create, edit, and share presentations with PowerPoint as part of Microsoft 365!
How to download PowerPoint as a - standalone app
Visit the Microsoft Store or a trusted website
If you don't want to subscribe to Microsoft 365, you can also download PowerPoint as a standalone app. However, this option is more expensive and less flexible than the subscription option. You will have to pay a one-time fee to buy PowerPoint, and you will not get access to the other Microsoft apps or the cloud storage. You will also have to buy a new version of PowerPoint every time it is updated, or stick with the old version. To download PowerPoint as a standalone app, you can visit the Microsoft Store or a trusted website that sells Microsoft products. For example:
The Microsoft Store sells PowerPoint 2019 for Windows and Mac for $139.99
Amazon sells PowerPoint 2019 for Windows and Mac for $129.99
Best Buy sells PowerPoint 2019 for Windows and Mac for $139.99
You can compare the prices and features of different sellers before you make your purchase. You can also read the reviews and ratings of other customers to see their feedback on the product.
Select the PowerPoint version that you want to buy
Once you have chosen a seller, you can select the PowerPoint version that you want to buy. There are different versions of PowerPoint available for different devices and operating systems. For example:
PowerPoint 2019 is the latest version of PowerPoint for Windows and Mac. It has some new features and improvements, such as 3D models, morph transitions, zoom navigation, and more
PowerPoint 2016 is the previous version of PowerPoint for Windows and Mac. It has most of the features of PowerPoint 2019, except for some of the newer ones
PowerPoint 2013 is an older version of PowerPoint for Windows only. It has fewer features and updates than PowerPoint 2016 and 2019
PowerPoint Online is a free web-based version of PowerPoint that you can access from any browser. It has limited features and functionality compared to the desktop versions, but it allows you to create and edit presentations online
PowerPoint Mobile is a free app version of PowerPoint that you can download from the Google Play Store or the Apple App Store. It lets you view and edit presentations on your Android or iOS device, but it has fewer features and options than the desktop versions
You can choose the PowerPoint version that suits your needs and preferences, depending on your device, operating system, budget, and usage.
Follow the instructions to complete the purchase and download
After you have selected the PowerPoint version that you want to buy, you can follow the instructions to complete the purchase and download. The exact steps may vary depending on the seller and the payment method, but generally, they are as follows:
Add PowerPoint to your cart or basket, and click on "Checkout" or "Buy now"
Enter your billing information, such as your name, address, email, phone number, and credit card details
Review your order summary and confirm your purchase
You will receive an email confirmation with your order details and a product key or activation code for PowerPoint
You will also receive a link to download PowerPoint or instructions on how to download it from the seller's website
Click on the link or follow the instructions to download PowerPoint on your device
You may need to enter your product key or activation code during or after the download process
Install and run PowerPoint on your device
The final step is to install and run PowerPoint on your device. Here's how:
Open the download file or folder that contains PowerPoint on your device
Double-click on the setup file or icon to start the installation process
Follow the instructions on the screen to install PowerPoint on your device
You may need to agree to the terms and conditions, choose a location for installation, and customize some settings
You may also need to enter your product key or activation code again if prompted
You will see a message that says "Installation complete" or "You're all set" when the process is done
Open PowerPoint from the Start menu (Windows), the Applications folder (Mac), or the home screen (Android or iOS)
You can now use PowerPoint as a standalone app on your device!
How to use PowerPoint to create and share presentations
Choose a template or start from scratch
Once you have downloaded PowerPoint, you can start creating your presentation. The first thing you need to do is to choose a template or start from scratch. A template is a pre-designed layout that contains placeholders for your content, such as text, images, videos, and more. PowerPoint has a variety of templates that you can use for different purposes, such as business, education, personal, and more. You can browse and select a template from the PowerPoint interface, or download more templates from the Microsoft website or other sources. To choose a template, follow these steps:
Open PowerPoint and click on "New" on the left pane
You will see a list of templates that you can use. You can also search for more templates by entering keywords in the search box
Select a template that you like and click on "Create"
You will see a new presentation with the template applied. You can now edit and customize the template to suit your needs
If you don't want to use a template, you can also start from scratch. This means that you will create your presentation with a blank slide and add your own content and design. To start from scratch, follow these steps:
Open PowerPoint and click on "Blank Presentation" on the left pane
You will see a new presentation with a blank slide. You can now add your own content and design to the slide
You can also add more slides by clicking on "New Slide" on the Home tab or the Insert tab
Add text, images, videos, and other elements to your slides
After you have chosen a template or started from scratch, you can add text, images, videos, and other elements to your slides. These elements will help you convey your message and make your presentation more interesting and attractive. To add text, images, videos, and other elements to your slides, follow these steps:
Select the slide that you want to edit from the left pane or the Slide Sorter view
To add text, click on a placeholder or insert a text box from the Insert tab. You can then type or paste your text in the placeholder or text box. You can also format your text using the options on the Home tab or the Format tab
To add images, click on "Pictures" or "Online Pictures" on the Insert tab. You can then browse and select an image from your device or online sources. You can also drag and drop an image from your device or online sources to your slide. You can also resize, crop, rotate, and adjust your image using the options on the Format tab
To add videos, click on "Video" or "Online Video" on the Insert tab. You can then browse and select a video from your device or online sources. You can also drag and drop a video from your device or online sources to your slide. You can also trim, play, pause, and adjust your video using the options on the Format tab and the Playback tab
To add other elements, such as shapes, icons, charts, graphs, tables, SmartArt, equations, symbols, and more, click on the corresponding option on the Insert tab. You can then customize and format these elements using the options on the Format tab and other tabs
Use transitions, animations, and effects to enhance your presentation
Besides adding content to your slides, you can also use transitions, animations, and effects to enhance your presentation. These features will help you make your presentation more dynamic and engaging, and also help you control the flow and pace of your presentation. To use transitions, animations, and effects to enhance your presentation, follow these steps:
To add transitions, select the slide that you want to apply a transition to from the left pane or the Slide Sorter view. Then, click on "Transitions" on the main menu. You will see a list of transitions that you can choose from, such as fade, wipe, push, and more. You can also preview the transition by clicking on it. To apply the transition, click on "Apply to All" or "Apply to Selected Slides". You can also adjust the duration, sound, and timing of the transition using the options on the Transitions tab
To add animations, select the element that you want to animate on your slide, such as text, image, video, or shape. Then, click on "Animations" on the main menu. You will see a list of animations that you can choose from, such as appear, disappear, fly in, fly out, and more. You can also preview the animation by clicking on it. To apply the animation, click on "Add Animation". You can also adjust the duration, direction, delay, and trigger of the animation using the options on the Animations tab
To add effects, select the element that you want to apply an effect to on your slide, such as text, image, video, or shape. Then, click on "Format" on the main menu. You will see a list of effects that you can choose from, such as shadow, glow, reflection, 3D rotation, and more. You can also preview the effect by clicking on it. To apply the effect, click on "Apply". You can also adjust the size, color, angle, and position of the effect using the options on the Format tab
Conclusion
In conclusion, PowerPoint is a powerful and reliable presentation software that lets you create and share slideshows for various purposes. You can download PowerPoint as part of Microsoft 365 or as a standalone app, depending on your needs and preferences. You can also use PowerPoint to create and share presentations with different content and design elements. With PowerPoint, you can impress your audience and showcase your work in different ways.
FAQs
Q: How much does PowerPoint cost?
A: The cost of PowerPoint depends on whether you buy it as part of Microsoft 365 or as a standalone app. If you buy it as part of Microsoft 365, you will have to pay a monthly or annual subscription fee that ranges from $6.99 to $32 per user per month. If you buy it as a standalone app, you will have to pay a one-time fee that ranges from $129.99 to $139.99.
Q: Can I use PowerPoint for free?
A: Yes, you can use PowerPoint for free in some ways. You can use PowerPoint Online, which is a web-based version of PowerPoint that lets you create and edit presentations online. However, PowerPoint Online has limited features and functionality compared to the desktop versions. You can also use PowerPoint Mobile, which is a free app version of PowerPoint that lets you view and edit presentations on your Android or iOS device. However, PowerPoint Mobile has fewer features and options than the desktop versions. You can also use PowerPoint for free for one month as part of the Microsoft 365 trial. However, you will have to pay for the subscription after the trial period ends.
Q: How can I update PowerPoint?
A: If you have PowerPoint as part of Microsoft 365, you will get automatic updates for PowerPoint and the other Microsoft apps. You can also check for updates manually by clicking on "File" and then "Account" on the PowerPoint interface. You will see an option to "Update Options" under "Product Information". You can then click on "Update Now" to download and install the latest updates. If you have PowerPoint as a standalone app, you will have to buy a new version of PowerPoint every time it is updated, or stick with the old version.
Q: How can I get help with PowerPoint?
A: If you need help with PowerPoint, you can use the following resources:
The "Help" tab on the PowerPoint interface, where you can access the "Tell me what you want to do" feature, the "Show Training" feature, and the "Contact Support" feature
The Microsoft Support website, where you can find articles, videos, tutorials, and forums on how to use PowerPoint and troubleshoot issues
The Microsoft Community website, where you can ask questions and get answers from other PowerPoint users and experts
The Microsoft Learning website, where you can take courses and earn certifications on how to use PowerPoint and other Microsoft products
Q: How can I give feedback on PowerPoint?
A: If you want to give feedback on PowerPoint, you can use the following methods:
The "Feedback" button on the PowerPoint interface, where you can send a smiley or a frown to Microsoft and write a comment or suggestion
The UserVoice website, where you can vote for existing ideas or submit new ones on how to improve PowerPoint and other Microsoft products
The social media platforms, such as Facebook, Twitter, Instagram, and LinkedIn, where you can follow and interact with the official accounts of Microsoft and PowerPoint
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